Part 2: Completing the Debtor's Petition and Statement of AffairsUpdated: 1 May 2024
Content
Part 1: Declaration of Intention to present a Debtor's Petition
Part 2: Completing the Debtor's Petition and Statement of Affairs
In the case of the Statement of Affairs the Chapter looks at:
Why a question is asked (what will it be used for)?
What to include in the answer.
What tricks and traps to look out for.
Part 2: Completing the Debtor's Petition and Statement of Affairs
Note: The Statement of Affairs Form is subject to change, the copy featured in this section of Chapter 7 is current as at May 2024.
Checklists and file notes
In Chapter 13, Tools and Resources, you will find a set of Bankruptcy Checklists. Checklists are important to make sure you cover everything that is necessary each and every time. Even very experienced people can occasionally forget something they know well as a result of the process becoming so routine. However, using a checklist is not enough. Whatever tools you use, you need to end up with a clear record for every client of:
The instructions you received from the client; and
What you told the client in response to those instructions.
This ensures you will have a comprehensive record of the interview in the event of problems later.
Emphasise to your client that knowingly providing false and/or misleading information is an offence under the Bankruptcy Act and penalties apply on conviction. The normal 3 year and 1 day period of bankruptcy can be extended to 5 or 8 years in certain circumstances for failure to include information or providing false information. The time limits for the Trustee to take action to claim property can also be extended as a result of non-disclosure.
It is best practice to get the client to fill in the forms, rather than the financial counsellor doing it for them. Ordinarily, this will not be an issue as the client will be lodging online through the AFSA portal. Where lodgement through the portal is not possible, getting the client to complete the form themselves helps ensure that the client takes responsibility for the information they have provided to AFSA. Additionally, it makes it more difficult for a client to later allege that the financial counsellor has conveyed their instructions incorrectly or failed to take instructions entirely. This does not mean that the financial counsellor can avoid any responsibility for any advice or information provided, for example, around how to complete the forms, what to include or not include, and what the consequences of the process will be for the client. Comprehensive file notes must be kept by the financial counsellor.
Electronic lodgement
AFSA requires online lodgement of Debtor's Petitions and Declarations of Intention/Temporary Debt Protection. Paper forms are still available from AFSA, but the process for obtaining these forms directly from AFSA is not straightforward. Financial counsellors should be able to access the form through the financial counselling toolkit website to supply copies to clients if necessary.
Who can lodge a Debtor's Petition?
Section 55 of the Bankruptcy Act sets out who can lodge a Debtor's Petition, as follows:
The person must have the necessary connection to Australia, either:
being personally present or ordinarily residing here; or
having a dwelling house or place of business here; or
carrying on a business here (including through an agent or manager); or
being a member of a firm or partnership carrying on business here.
The following will disqualify a person (in the absence of permission from the Court) from lodging a Debtor's Petition:
being party as a debtor to a Debt Agreement; or
having executed a Personal Insolvency Agreement (PIA) except where the PIA has been set aside, terminated or all the obligations discharged.
A search of the NPII will be done to determine whether the person lodging the petition is already in a Debt Agreement or PIA.
The Official Receiver may also reject a Debtor's Petition where:
it is not substantially in the approved form; or
it is not accompanied by a statement of affairs; or
the statement of affairs accompanying the petition is inadequately completed; or
the debtor has been bankrupt on a Debtor's Petition at least once already in the past 5 years, or 3 times ever, AND it appears from the information provided in the statement of affairs that they could pay their debts within a reasonable time; or
it appears from the information provided in the statement of affairs that the debtor could pay his or her debts within a reasonable time but is unwilling to pay one or more of them.
Where a person is dissatisfied with the Official Receiver's decision to reject their petition, an application for review of the decision can be made to the Administrative Appeals Tribunal (AAT).
Where a Debtor's Petition is rejected (either because of incomplete forms or any other reason) it is not recorded on the NPII. A copy of the forms, electronic or physical, will be returned to the debtor with an explanation of why they have been rejected. AFSA keeps a copy on its administrative system only.
The Official Receiver must refer a Debtor's Petition to the court (for direction on whether or not to accept it) where:
The debtor is one of a group of debtors against which a Creditor's Petition is pending (whether they are joint debtors or members of a partnership); s 55 (3B).
One or more members of a partnership have lodged a Debtor's Petition but not all the members of a partnership; s 56C (1)(a).
There is a Creditor's Petition pending against one or more but not all the members of a Partnership (if the Creditor's Petition is against all of them there is no need to refer the matter to the court); s 56C (1)(b).
Two or more debtors have lodged a joint Debtor's Petition and at least one (but not all) of them is subject to a pending Creditor's Petition; s 57(3B).
Usually, AFSA will contact the debtors to discuss whether they wish to withdraw the petition before referring it to the court.
Mentally incapacitated debtors
In NSW and WA, a Debtor's Petition can be lodged on behalf of the debtor by a person who has been appointed as the debtor's guardian or administrator to manage their financial affairs. In other states and territories, a specific order to this effect must be obtained from the relevant court or tribunal. Financial counsellors and advocates should always be mindful if they are approached by a person, other than the proposed debtor when assisting.
Prescribed information
Before accepting a Debtor's Petition, the Official Trustee must give the debtor the information prescribed by the regulations. In practice this is included in the Forms. Financial counsellors will in all cases have not only drawn the client's attention to the prescribed information, but also have explained the potential consequences (as outlined in Chapter 6) in significant detail.
Client authority
If you are lodging the forms on behalf of your client and wish to be contacted in relation to any questions or follow up information required, AFSA require an authority completed by your client before they will disclose any information to you. For this reason, you should get the client to sign an authority as part of your standard bankruptcy interview practice and keep it on the file in case you need it later in the process. A Third Party Authority form is available on the AFSA website.
A question-by-question guide
Careful attention should be given to completing the bankruptcy forms. There can be consequences of either omitting vital information and/or making misleading statements. Accordingly, you should go through question by question with the client, pointing out common problems. Sometimes the client's answers to one or more questions may prompt you to warn them about a potential consequence that may be serious enough to reverse their decision to go bankrupt.
Who will administer the estate
Where it appears that a Registered Trustee may consent to act, the Official Trustee will probably choose not to administer an estate. Generally, the Official Trustee will administer estates where there is a public interest in doing so or to maintain stakeholder confidence in the insolvency system. They will make this assessment even if the administration may not result in financial return to creditors or cover their costs of administration.
The criteria for offering estates to a Registered Trustee are available on the AFSA website. Generally, estates will be offered to a Registered Trustee on a panel where it is apparent from the statement of affairs that a return may occur, such as there is an interest in real property or other assets. Refer to the section on Trustees' Fees in Chapter 8 Part 2
Sections A to D: Personal details and overview of bankruptcy
Sections A to D covers the client's personal details and circumstances of bankruptcy, their employment and income, unsecured debts they owe, money and bank accounts, and general personal assets belonging to the client.
Your client must write legibly in blue or black pen if they are completing the paper form by hand. Clients should be encouraged to complete their own paperwork to ensure they are fully engaged with the process and take responsibility for their own information. If they have difficulty in doing this, it is recommended that a scribe and/or an interpreter be involved in the process. This is to ensure that the client feels in charge of the process and takes responsibility for the accuracy of their own information.
Remember: information on the debtor's statement of affairs is to the best of their knowledge and recollection.
Questions 1 to 3: Name to date of birth
It is very important that your client includes all names previously used in the last 10 years. Also, remember to ask about the use of their maiden name, or any previous married name. For clients from other cultural backgrounds who may have anglicised their name, check that you have their traditional name also and be careful to distinguish family names from given names as the order they are given varies from culture to culture (it may be wise to include the reversal of the names as a previous name as creditors also get this wrong).
This is necessary for two reasons. Firstly, it is important that the Trustee is able to identify all debts which should be included in the bankruptcy, regardless of the name used. Secondly, as noted above, the bankruptcy may be extended if the Trustee forms the view that the debtor has withheld pertinent information and lodges an objection accordingly. Intentional omissions may lead to prosecution. It may be useful to obtain a copy of your client's credit report in order to determine whether the credit reporting agencies have any additional names associated with your client.
Questions 4 and 5: Demographics
This information is required only for statistical purposes. It is used by AFSA to compile their 'Profiles of Debtors' publication, which is released from time to time.
Questions 6 to 10: Contact details
If your client fears that their safety may be compromised by the inclusion of their address on the NPII, they can apply to suppress the address and/or occupation only (the name, date of birth and details of the insolvency process will remain). Evidence is not mandatory but if available it can be used to support your client's request. Evidence can include a copy of any court orders including Apprehended Violence Orders or reports from police, a social worker, a medical practitioner or other relevant professional. This information would need to be provided at Question 6 of the application. It may be helpful to inform your client that information with the symbol of an x inside a circle will not be accessible to the public.
A response will be provided to this suppression request. Review by the AAT is available if the client believes the request has been unreasonably refused.
Generally, AFSA and Trustees correspond with debtors and bankrupts by email because of its convenience and low cost. If the debtor/bankrupt does not respond to email within a reasonable time, a letter will then be sent. Clients should be encouraged to check their emails regularly (including their spam folder) to see whether there is a query from AFSA concerning the forms they have lodged. Clients should not supply an e-mail address if they do not, or cannot, access it regularly. Providing an e-mail address with a telecommunications provider who may have a provable debt in the bankruptcy (meaning the client is at risk of disconnection and losing access to the email address) is also unadvisable as this may delay dealings with AFSA. Likewise, if a postal box address is provided, this should be cleared regularly.
Questions 11 to 12: Occupation and industry
This information is used for statistical purposes but is also used to ascertain potential earnings during the bankruptcy. The nature of the client's work may also have an impact when trying to protect their tools of trade. It is important that the client's answer to this question is consistent with any assertion that they may later make that property is protected as tools of trade (for example, a person who has noted their occupation as accountant will have trouble seeking to retain power tools as protected tools of trade).
Question 13: Why are you completing this form
Consider whether your client has the capacity to decide to go bankrupt. If the client has been made bankrupt through a creditor's petition, they should provide details of the court reference and proceed to the relevant question.
Question 14: Relevant Australian connection
Section 55 of the Act prescribes that the debtor must have some connection with Australia, the most common one being that they are present in Australia, or they ordinarily reside here. Australian citizenship is not a requirement. If you have any doubts in this regard, contact AFSA for further guidance.
If your client is on a visa, particularly any sort of business visa, check with the Department of Home Affairs to determine whether there will be any impact on their immigration status.
The debtor is required to disclose all their debts, including debts incurred overseas. Whilst bankruptcy will stop overseas creditors from taking enforcement action in Australia, if the bankrupt returns to the country where the debt was incurred (e.g. New Zealand) the creditor can take recovery/enforcement action against them in that country. In that case they may need to seek advice on bankruptcy or any similar options available in that jurisdiction. It may also be possible that debts in the other country will be enforced against any property of the bankrupt located in that jurisdiction.
Question 15: Debt agreement or PIA
Section 55 of the Act states that a debtor in an undischarged PIA or active debt agreement (as a debtor) are ineligible to lodge an application for bankruptcy. AFSA will conduct a search of the NPII to determine the debtor's eligibility. If it is determined that the client is ineligible, the application will be returned to the client.
Question 16: Individual debtor, partnership or joint petition
Generally speaking, your client will be ticking the first option above - 'As an individual debtor'. Where a couple both want to become bankrupt there are distinct advantages to petitioning individually rather than jointly because each client will be able to keep a car below the threshold value.
If a joint bankruptcy is intended, all parties should ensure they lodge together. If lodging through the portal, each debtor will need to create separate accounts and lodge on the same day. If lodging by email or post, the forms should be sent together.
Section 56A of the Act provides that the majority of the members of a partnership (for example, two of the three partners) can present a Debtors' Petition against the partnership. This may arise where one of the partners is overseas temporarily. Financial counsellors should be very wary about getting involved in this area unless their client has obtained specialist advice and made this available to the financial counsellor.
See also the introductory comments at the commencement of this section on Who can lodge a Debtor's Petition? about when a Debtor's Petition must be referred to the court.
Question 17: Receiving Advice or information
These details may be used by the Trustee for the purposes of contacting relevant parties to obtain copies of documents such as the financial records of the bankrupt's former business, tax returns, and/or other relevant details. This information also enables the Trustee to identify any questionable pre-insolvency advisers and therefore be used to inform the regulatory action of AFSA. The size of the payment may indicate the complexity of the petition.
Question 18: Cause of insolvency
Generally, this question is used for statistical purposes, however it is also used to flag potential issues or complexities in the petition.
Examples include:
'Reduction in income, other than by unemployment' indicates a potential discretionary increase to the income threshold by the Trustee due to hardship (s 139T).
'Marriage/relationship breakdown' flags potential Family Court applications which may delay the Trustee in administering the estate.
'Debts due to injury/ill health' indicates the potential for compensation that is protected property under s 116(2)(g).
'Legal action or potential legal action' flags to the Trustee to notify creditors and Sheriff undertaking legal proceedings or enforcement action to stay any proceedings (s 60(2)) or halt any enforcement (ss 58(3) and 119A).
'Losses from gambling or speculation' may flag further investigation if there was rash or hazardous gambling or speculation materially contributed to insolvency or resulted in a loss of property in the two years before the petition (s 271). For further on this please see Chapter 6 Part 8 of the toolkit.
Warning about business failure: Failure to keep proper books of account and costing records in the five years prior to the bankruptcy or failing to preserve such records is also an offence under s 270, potentially punishable on conviction by imprisonment. There is a defence in both cases that the failure to keep or preserve the books was 'honest and excusable' (s 270(2)). The potential sentence increases where the bankrupt has previously been bankrupt or entered another form of insolvency arrangement such as a PIA (covered in Chapters 5 and 12) or Scheme of Arrangement or Composition (explained in Chapter 8). The likelihood of prosecution is remote, unless the client has been involved in other punishable conduct and would usually be taken in conjunction with other alleged offences (see Chapter 8 for information on offences more generally, including examples of successful prosecutions).
Question 19: Start of financial difficulty
This is a question clients need to think carefully about, as to whether bankruptcy is the right option. The answer gives an indication as to when the client became insolvent which becomes relevant if the Trustee considers that there has been a voidable transfer of undervalued property by the client in the 5 years before bankruptcy (s 120). One of the things that the Trustee may need to establish to support such a claim is that the transfer was for less than market value and that the bankrupt was insolvent when the transfer occurred (see Chapter 6, Part 3). It is also an offence to obtain credit within the two years before bankruptcy if the debtor had no reasonable expectation of being able to repay the debt (s 265(8)). If the date entered here is prior to the last application for credit listed in the debts section of the statement of affairs, this may be an indication that the client did not have the financial capacity to repay that debt (or those debts) and may lead to further investigation. However, the amount involved would need to be significant to trigger prosecution action (see Chapter 8 for information on offences more generally).
Question 20: Previous bankruptcy activity (Debt Agreements, PIAs and bankruptcies)
It is important that clients answer this question accurately, as the information is recorded by AFSA on the NPII. The Official Receiver's delegate will conduct a search as part of the process of accepting or declining a Debtor's Petition to ascertain whether the client is already recorded on the NPII.
You should warn your client that each subsequent bankruptcy (or formal alternative to bankruptcy) increases the chances of their affairs being investigated and offences being prosecuted, especially where the client has again become insolvent whilst currently undischarged from bankruptcy.
The client's Debtor's Petition may also be rejected if the Official Receiver forms the view that the client can pay all their debts within a reasonable time AND either:
they have previously been bankrupt 3 or more times, or once in the last 5 years; or
they are unwilling to pay one or more creditors, or creditors in general.
Previous bankruptcies also affect the vesting of prior property that has not been distributed (it is vested in the later Trustee), as well as the treatment of unpaid remuneration due to the prior Trustee (that Trustee may now become a creditor) under Section 59 of the Act.
Question 21: Marital status
This information will be used by the Trustee to investigate the bankrupt's affairs.
Clients are often concerned about what this will mean for the non-bankrupt spouse: Will AFSA notify them? Will they be pursued for the client's unpaid debts? The bankruptcy may affect their non-bankrupt spouse/partner in a number of significant ways:
If the bankrupt and their non-bankrupt spouse jointly own property, the Trustee will usually ask the non-bankrupt spouse to purchase the bankrupt's interest in the property for an amount based on current market values (less any mortgage over the property). If the spouse is unable to do this, then the Trustee may seek to sell the property and pay the non-bankrupt partner their share of the equity (For more details on this topic see Chapter 6 Part 3).
A spouse or partner may have an equitable interest in property solely owned by the bankrupt.
If there are joint loans, or the spouse/de facto partner is a guarantor for a loan of the client, then the spouse/de facto will become solely responsible for payment of that debt and the lender will probably pursue the spouse/de facto partner for the debt (see Chapter 6 Part 1).
If the bankrupt has guaranteed the non-bankrupt's spouse's loan or overdraft (or de facto spouse's), the lender could respond by seeking additional security or calling in the amount outstanding depending on the lender's rights under the contract.
The spouse/de facto partner may be affected in other practical ways, such as the requirement for the client to pay income contributions or the restriction on travel, or difficulties obtaining credit or insurance jointly in the future (see Chapter 6 Part 5).
The spouse/de facto may feel or experience some stigma by association.
Remember: There may also be positive impacts, for example, where the income of the family available for living expenses is increased because of the prevention of recovery of provable debts by creditors.
It is ultimately the client's decision whether to tell the spouse about the bankruptcy, but in most circumstances their finding out is almost inevitable, and the client needs to be aware of this. This is especially the case where there is joint property or joint loans, or a situation where one spouse/ partner has guaranteed the other's loan or loans.
Question 22: Current living arrangements
This question may be relevant to the Trustee's assessment of the client's income and benefits such as free or subsided rental accommodation (which can then be deemed as income), and/or the general investigation of whether the client owns any assets divisible among creditors.
Question 23: Previous residential addresses
The main purpose of this question is for the Trustee to have information that will assist the client's creditors to identify the client. Details of properties previously owned by the client will also assist the Trustee with their investigation into the client's financial affairs (see Chapter 6 Part 3).
When completing the details of a previous address a physical address needs to be supplied. A PO Box is not where the person lives, it is the postal address. Where a client is homeless, they will still have to supply a physical address - talk to AFSA about this.
Question 24: Passport details
A bankrupt is not permitted to leave Australia without the written permission of the Trustee. Whilst the Trustee can request the client to hand over their passport, they generally do not make such a request unless they have genuine concerns that the bankrupt is a flight risk. Alternatively, the Trustee may apply to have the bankrupt listed on a Ports Watch List in these circumstances so that they will be identified and stopped by the Australian Federal Police if they try to leave the country.
A bankrupt who wishes to travel overseas while bankrupt can seek the permission of the Trustee to do so by lodging a written request for such permission (including by email). Usually, permission is granted if the travel is associated with the bankrupt's employment, or they are seeking to travel on compassionate grounds. More information on travel restrictions is found in both Chapter 6 Part 5 and in Chapter 8 (including seeking permission to travel).
You should ensure that clients who need to travel for work, or who have overseas relatives, are fully aware of the travel restrictions associated with bankruptcy and the penalties for travelling without permission (see Chapter 8).
Question 25: Family law proceedings
Insolvency and family relationship disputes are often closely linked. The information in this section is required to put the Trustee on notice of any current family law proceedings which may involve your client's property and/or income. The Bankruptcy Act and the Family Law Act allows the Court to make orders in respect of property that has already vested in the Trustee of a spouse's bankrupt estate. Also, a Trustee can become a party to proceedings initiated by a member of the separating couple in the family law jurisdiction or can apply to have family law orders or agreements set aside in certain circumstances. Accordingly, a Trustee needs to know whether any relevant family law proceedings have taken place, are underway or likely. See Chapter 6 Part 7 Family Law and bankruptcy.
Question 26: Emergency contact details
These details are required to enable AFSA and/or the Trustee to contact the debtor/bankrupt if they are unable to reach the person directly. Accordingly, contact will only be made with this person if the debtor/bankrupt does not respond to direct approaches by AFSA and/or the Trustee.
Question 27: Recent employment history
This information is used to assess and verify income for contribution purposes (see Chapter 6 Part 4). It is also used for statistical purposes, which in turn is used by various organisations including the Australian Bureau of Statistics and various industry groups. You should ensure that the details disclosed here align with the previous answers concerning income.
In certain cases, the Trustee can deem the client's income to be at industry scale for income contribution assessment purposes if it appears the client's income is lower than would be expected, or if no industry instrument is in place, what the client could be expected to be paid in an arm's length transaction. For example, if the client were employed as a full-time medical practitioner being paid an annual salary of $35,000 by a company of which his brother is the beneficial owner, the Trustee is likely to investigate the income and expenses of the company, as well as the average income of comparable medical practitioners, to arrive at a deemed income figure.
You should explain to your client that there is no restriction as to the amount that they can save from their income during bankruptcy. However, such savings should be held in a bank account (including an interest-bearing deposit) and not used to buy an asset (for example shares, land, house, etc) as the Trustee may claim such assets as after-acquired property (see Chapter 6 Part 2 and Part 3).
Question 28: Past and future income
Income received in previous 12 months
This information is used both by AFSA and the Trustee. AFSA uses the information for statistical purposes. The Trustee uses the information when determining the cause of your client's insolvency and comparing your client's current income to their previous income to see whether there has been any significant change. This information could inform a decision of the Trustee as to whether investigations are warranted - is current income being under-reported (see Chapter 6 Part 4)? Has the bankrupt sought to hide assets or otherwise transacted to defeat their creditors (see Chapter 6 Part 3)?
It is also a good idea to let your client know that the Trustee can investigate their financial affairs going back a lot further than the past 12 months (see Chapter 6 Part 3).
Income expected in next 12 months
The details are primarily used by the Trustee to undertake the initial income contribution assessment (see Chapter 6 Part 4). If your client anticipates that nothing will change, they can repeat the information from the previous 12 months provided earlier. However, it is important that your client does not underestimate their future income. If they do so, the Trustee may reassess their contribution liability at the end of the period which may result in having to make back-payments of contributions from the first year in addition to the contributions assessed for the following year.
If your client indicates that, whilst they are not currently receiving income from the estate of a recently deceased person, they expect to receive a substantial amount of income from the estate prior to their discharge, you may need to revisit the consequences of bankruptcy and the decision to proceed (see Chapter 6 Part 3).
As the definition of income in the Bankruptcy Act is very wide, where a reverse mortgage provides the borrower with periodic payments, those payments are usually classed as income for income contribution calculation purposes. However, there are many varied forms of reverse mortgages, and you will need to examine the method by which the borrower receives the funds. Usually if the ATO does not consider the payment(s) being received as being 'taxable', they would not be classed as income.
If your client receives child support that amount is not classed as income for contribution assessment purposes. However, any child support received in the previous 12 months or expected in the next 12 months should be listed.
You should inform your client that they must notify their Trustee of any changes in their income as they occur during their bankruptcy. In addition, if they are assessed as a contributor at the end of each year during their bankruptcy, they will be required to provide evidence of their income (for example, copy of PAYG payment summary, tax assessment) for the past year.
The Trustee will also consider whether the client is replacing income and/or repayment of a debt with other benefits. Other benefits may be deemed to be income and affect the amount of the contributions required (see Chapter 6 Part 4).
The client should be asked about their motor vehicle usage. For example, the client may have the use of a motor vehicle as part of their employment package or even under an arrangement with a family member. Only regular use of a vehicle need be included - occasional borrowing is not relevant. Generally, ownership is determined by way of registration unless other evidence is available. In some cases, a relative will make a vehicle worth more than the threshold amount available for use by the bankrupt. This could result in the bankrupt being assessed as paying a higher income contribution because this could be considered a benefit.
Examples would include:
a car owned by a friend or relative but used by the bankrupt on a daily basis
a company car available to the bankrupt for personal purposes.
Question 29: Salary sacrificing arrangements
The Trustee requires these details for income contribution assessment purposes and uses the grossed-up income when calculating the client's gross income before tax (see Chapter 6 Part 4). You should inform your client that they can continue their salary sacrificing arrangement with their employer, including any payment of additional voluntary super contributions, however the income contribution payable to the Trustee will be based on the grossed-up amount. In circumstances where the client is using salary sacrifice to pay a car loan or home loan for example, they should be warned that any equity they accumulate places the asset at greater risk of being taken and sold by the Trustee.
Likewise, if the client is having additional tax deducted so as to reduce their current income and increase the amount of a subsequent tax refund, they should reconsider this arrangement as there may be no real benefit - the tax refund is added to their income when calculating the next year's contributions. The only possible benefit would be if the client had a significantly lower income in the subsequent year and therefore did not meet the income threshold in that year (even taking into account the amount of the tax refund).
Note: The grossed-up income reflects the gross salary that would have to be earned to purchase the benefit with after tax dollars. This means that if you take advantage of a salary sacrificing arrangement the assessable income amount the Trustee uses for income assessment purposes is higher than if you took all of your salary as income and not used a salary sacrifice arrangement.
Question 30: Private hospital insurance
This information is used for statistical purposes as well as determining whether the bankrupt is subject to the Medicare levy surcharge. Also, the Trustee looks at it when considering a contributor's hardship application based on excessive medical/dental expenses.
Question 31: Dependants
The main purpose in seeking these details relates to the process of assessing the bankrupt for income contributions (see Chapter 6 Part 4). The information is needed to determine whether the bankrupt is entitled to claim his/her spouse and/or children as dependants when determining the level of after-tax income that the bankrupt can retain before they become liable to pay income contributions to the Trustee (see Chapter 6 Part 4). Section 139K defines a dependant as someone:
who resides with the bankrupt; AND
is wholly or partially dependent on the bankrupt for economic support; AND
that their income is not more than the indexed amount (refer to the AFSA website for current indexed amounts).
Question 32: Child support
The primary use of this information relates to assessment of the bankrupt for income contributions (see Chapter 6 Part 4). If your client pays child support, then that amount is deducted from their income when assessing their liability for income contributions.
Question 33: Tax refund
It is a good idea for the client to have any outstanding tax returns lodged prior to applying for bankruptcy. It is not essential if the bankruptcy is urgent. The ATO is notified of all new bankruptcies and upon receipt of such notification will check its records to ascertain whether there any outstanding returns. If there are outstanding returns the ATO will then require the bankrupt to lodge those returns. If lodging the debtor's petition is urgent, you should inform the client that they should start organising the lodgement of the outstanding returns to avoid getting into trouble with the ATO.
Note: Any refunds due to the client for tax payable prior to the date of the bankruptcy are classed as assets in the bankrupt estate, irrespective of when the refund becomes payable. Refunds received for periods after the date of the bankruptcy are considered income and will not vest in the Trustee but will be included in the income contributions assessment. Where a tax refund covers a period both before and after bankruptcy, it will be apportioned with the part attributable to the period prior to bankruptcy vesting in the Trustee and the remainder being counted as income for the relevant income contribution assessment period. However, if the client has a debt owing to any Commonwealth agency (for example the ATO, Child Support Agency, Centrelink) the ATO will usually deduct those debts from the refund, which it is entitled to do (see Chapter 6 Part 3).
If the client gets a substantial refund prior to bankruptcy and spends it in lieu of paying their creditors they will need to fully explain the reasons for their actions. Failure to do so could lead to an objection being lodged against their discharge and/or prosecution action. If paid to one creditor it could be considered a preferential payment and be clawed back by the Trustee. Other antecedent transactions provisions may also be relevant (see Chapter 6 Part 3).
Question 34: Unsecured creditors
This can be the most difficult section to complete for many clients, particularly where they have a lot of debts spanning many years. You may need to prompt the client to assist with the recollection process.
Type of unsecured debt: This may include, for example, credit cards, personal loans, charge cards, unsecured motor vehicle loans, shortfalls on secured motor vehicle loans, home loan shortfalls, tax, energy (electricity or gas), water, fines (note potential loss of licence/rego for non-payment), loans from friends or relatives, education fees (note HELP/HECS is not provable but still must be included), unpaid rent from previous premises, other continuing credit such as interest free purchases, store accounts and Buy Now Pay Later (BNPL) debts, legal fees, costs owing from legal proceedings, unpaid medical bills, court imposed penalties and fines (note not provable but still must be included) and more. You should ask your client whether they have any of these.
Note: Outstanding BNPL accounts should be included, both in the interests of full disclosure and in case the client cannot ultimately pay. Clients may want to pay their BNPL and nothing else so that they can retain access to their account. They can pay any debt voluntarily with post-bankruptcy income, so that in itself should not be a problem, but please note that the BNPL provider may cancel the account when notified of the bankruptcy.
Creditor: This can be confusing to complete where the loan has been outsourced to a debt collector or assigned (sold). Clients are usually unsure whether the debt collector is an agent or has purchased the debt. Sometimes, if the debt is particularly old, they are unsure who the original creditor was. The Trustee will contact the creditor listed so if the debt is with a collection agent, but the original lender is listed on the form, the debt collector may not be informed as promptly that the debtor is bankrupt.
One solution is to list the debt under the original creditor's name but note that it is being collected by a collection agent and include the agent's name and address also. Alternatively, the debt collector could be included as the creditor with the original creditor listed in the nature of debt column alongside the type of debt (for example, Creditor - Credit Corp, Nature of Debt - Westpac credit card).
Where there has been a motor vehicle accident it is good practice to list the other driver(s), the owner(s) of the vehicle if different and known, any insurance company involved and any debt collector. This will mean all potential parties are notified of the bankruptcy and will reduce the likelihood that any of them contact the debtor later (instead of the Trustee). Please read the section on Unliquidated debts in Chapter 6 Part 1, before assisting a client to go bankrupt for a motor vehicle accident debt. If the debt is still unliquidated then it will not be provable in the bankruptcy and the client will continue to be liable for the debt despite the bankruptcy.
Mth/Yr incurred: Clients will often have trouble remembering this for their older debts. If they do not have the relevant paperwork, they will need to estimate. Assist them by suggesting time significant events that the loan may have been before or after - for example, the World Cup or Olympics, a significant birthday, marriage or divorce, the birth of a particular child.
The answer to this question may have some relevance to whether the client is guilty of the offence of incurring a debt they had no reasonable expectation of paying within the two years prior to bankruptcy. The date a debt is incurred is a factual matter that can usually be independently verified in most cases and the client should try to be as accurate as possible. Prosecution on this count would be very rare without other offences.
Related Entity: A related entity is defined in Section 5 of the Act and includes a relative, any sole trader, partnership, company or other organisation that is owned or controlled by the client's relative or their spouse's relative. It also includes any businesses, companies or trusts in which your client, their spouse, or their respective relatives may have an interest. For example, the client's niece may be a director of the company to whom the client owes money.
Joint Debt: This will tell the Trustee whether the creditor has recourse against another party. Your client should understand that if the other co-debtor is not also bankrupt, the creditor can and probably will pursue the co-debtor for the entire debt remaining (not half!). If the co-debtor pays out the debt in full, the co-debtor can then claim as a creditor in the client's bankruptcy for 50% of the debt (but they will only receive money back when there is sufficient money in the bankrupt estate). Where you have a couple going bankrupt, each person should show the total amount of the joint debt owing as it is most likely that they are jointly and severally liable for the debt.
Forgotten Debts You should reassure your client that although the objective is to remember as much information as possible, if a debt is genuinely forgotten it can be included later by notifying the Trustee. Likewise, if a creditor for a provable debt is omitted from the statement of affairs, the creditor is still bound by the bankruptcy (that is the creditor cannot take any recovery action against the client).
There will be cases where your client was in a partnership business with their spouse and they have now separated and the other spouse has all the business records. Accordingly, your client will probably have little recollection, if any, of the business debts. The client is only expected to disclose what they can recall and if business creditors appear later, the client can advise the Trustee accordingly.
As the Official Receiver is unaware of the extent of your client's debts, their Debtor's Petition will not be rejected if your client has inadvertently omitted a creditor (or creditors). It is stressful for the client, however, when other debts pop up later. If the bankruptcy is not urgent, a copy of your client's credit report may provide clues to forgotten debts, remembering that the current credit provider may no longer be the original credit provider if the debt has been assigned (sold).
Whilst it is an offence under the Act to intentionally exclude a creditor from the statement of affairs it would be unlikely that AFSA would take prosecution action. Such action is more likely to be taken where there is a distribution to creditors from the sale of assets and/or contributions and it can be established that the creditor was deliberately omitted in an attempt to exclude it (or them) receiving a dividend from the bankrupt estate.
Question 35: Repayments over and above normal repayments
The question asks for any amounts paid more than $1,000 over a normal repayment due.
Under s 122 of the Act, the Trustee is empowered to recover certain payments made to the bankrupt's creditors in the period leading up to the bankruptcy, commonly known as preference payments, especially where the creditor was 'pressing' for payment because they realised that the debtor may be insolvent. Pressure could include frequent requests for payment, other forms of debtor harassment, or normal enforcement procedures. Where that is the case, the client may want to notify the person of the possibility of the Trustee seeking to recover the money paid.
This is particularly common with business failures where creditors (such as suppliers) have to be paid to try and keep the business going. When a business is failing or closed, and the debtor is looking to pay debts they need to be mindful of preferential payments.
Property or money received by creditors in the period leading up to the bankruptcy under enforcement action (such as a writ or garnishee) must also be paid to the Trustee less the costs of enforcement. If the relevant property would have been protected in bankruptcy, then it must be returned to the bankrupt (see Chapter 6 Part 2 for what property is protected).
Question 36: Repossession
This is where the client lists any secured assets that have been repossessed or surrendered to the secured creditor in the past 12 months. If the client is aware that security property has been sold and there was a shortfall, that debt should also be listed under unsecured creditors. If the client is unaware if the property has been sold and repossession occurred longer than 12 months ago, then it should be included under the question concerning the client's assets.
Question 37: Coins and notes
This question relates to 'cash on hand' (in the client's pocket, wallet, buried in the backyard, etc).
Question 38: Accounts
While not expressly excluded in the Regulations from property available for payment of debts, the Official Trustee recognises that a debtor becoming bankrupt should be able to access cash to pay for reasonable living expenses and so will generally not take cash on hand and money in bank accounts up to a maximum of $2,000.
However, registered trustees are not bound by that policy and may not be so generous. The Act is silent on the issue, but most registered trustees will permit the bankrupt to retain a reasonable amount to meet their ongoing living expenses.
It would be unusual for your client to have a large amount of cash or money in the bank when they seek financial counselling assistance. If they do you will need to warn them that they will not be permitted to retain it (see also Chapter 8 in relation to frozen accounts). If your client has no primary form of transport but some money in the bank (for example, over $2,000) they may wish to acquire a car worth less than the prescribed amount prior to going bankrupt.
The Trustee will request and review bank statements for material transactions and/or undisclosed assets. They will request the bank to provide details of all accounts where the bankrupt is a signatory or borrower.
Question 39: Superannuation
The Trustee will issue a notice on the regulated fund to provide details. Note that a bankrupt cannot be a trustee of a self-managed super fund (SMSF) and must cease acting in this position and notify the ATO within 28 days. As a member of a SMSF must be a trustee or a director of a corporate trustee, the effect is that the bankrupt can no longer have a SMSF. There is a period of 6 months to arrange the transition of the assets to another fund, such as a public superannuation fund. Specialist advice will be required for illiquid assets.
Funds held in a superannuation fund at the date of bankruptcy are generally protected in bankruptcy as long as it is in an eligible superannuation plan as defined in s 116 (2) of the Act. Likewise any moneys withdrawn from such a fund after the client becomes bankrupt are protected. Any property purchased with those moneys where the whole, or substantially the whole, of the purchase price comes from those protected moneys, is also protected. However, funds withdrawn from a superannuation fund before bankruptcy are not protected. Accordingly, clients should not withdraw their superannuation and then go bankrupt! If they have recently withdrawn money from their superannuation fund, then you need to warn them that this, or any assets purchased with it, will vest in the Trustee and be available for distribution to creditors.
The Trustee also has extensive power to claw back money or assets placed into superannuation accounts to defeat creditors (see Chapter 6 Part 2).
Note: Payments under a Total and Permanent Disability claim made paid out from a superannuation account may be treated differently. See Chapter 8.
Question 40: Shares
Generally, the Trustee will sell the shares that are not subject to any restrictions to obtain moneys for creditors. If there are restrictions, expect the Trustee to make further inquiries. It may be prudent to provide an attachment to the form with further detail.
Question 41: Vehicles
This question refers to vehicles which the client owns or has an interest in.
Make sure you have advised your client that any vehicle worth more than the prescribed limit (including the costs of selling the vehicle) could be taken and sold by the Trustee. Any proceeds of sale up to the prescribed limit will be refunded to the client for the purpose of purchasing another vehicle to serve as a primary means of transport. However, as the Act does not specify that those moneys are to be spent on purchasing another vehicle, the client will not breach the Act if the moneys are not spent on another vehicle.
Second vehicles will also be sold unless the combined value of the vehicles is less than the prescribed amount.
Where the bankrupt is paying off a secured motor vehicle loan the decision whether or not to sell the vehicle will depend on the amount of the bankrupt's equity. The creditor cannot repossess the vehicle while the client is meeting the repayments (section 301 of the Act), but the Trustee may reassess whether to sell the vehicle if the client's equity increases considerably due to repayments made. Of course, the vehicle will also depreciate over time. See Chapter 6 Part 2 for more details on the treatment of motor vehicles, including those that are subject to finance.
Care should be taken where a car is owned and being driven by (for example) the client's teenage child is registered in the client's name to reduce the insurance premiums, as car registration is considered to be prima facie proof of ownership. Other evidence will be required to establish that the vehicle does not belong to the bankrupt. There may also be ramifications of misleading the insurance company about the ownership of the vehicle or the identity of the regular driver such as refusal to pay a claim and cancellation of the insurance policy.
Question 42: Other items
The client should be advised to place a realistic market value (that is, not the insured or replacement value) on any such items, especially jewellery which they have inherited from a relative and has a great sentimental value to them. As Trustees normally sell such assets by public auction, the client can use an auction or garage sale value.
Tools of trade up to a prescribed value are protected and, in addition to normal work tools, include such items as computers etc used by the self-employed (see Chapter 6 Part 2). Home computers are also considered to form part of household items (and therefore protected) provided the equipment is of reasonable value.
Remember: only equipment valued below the relevant threshold can be retained in bankruptcy, although the Trustee will take into account the estimated cost of selling the goods. For the current thresholds checked the indexed amounts on the AFSA website.
Also, the tools of trade that are protected include only those that relate to the client's current or usual occupation. If, for instance, the client had tools for a trade that they are no longer physically capable of carrying on, those tools would not be protected. Similarly, tools or equipment which the client could not use (because they did not have the relevant skills or qualifications) would not be protected. Ensure the tools of trade claimed are consistent with the occupation listed earlier in the form.
Question 43: Distribution from estate
Your client must understand that any interest they have in a deceased estate in respect of a person who dies either before or during the period of bankruptcy (for example, money, shares, real estate etc) will vest in the Trustee (that is, will be taken to pay the debts plus the costs of administering the bankruptcy). This applies even if the executor does not make the distribution until after the date of discharge (see Chapter 6 Part 3).
Where the inheritance is in the form of income (usually for a prescribed amount of time, for example, 5 years) then the client is entitled to receive the periodic payments of the income during bankruptcy, however this will be included as income when assessing the client for liability for income contributions.
Where your client thinks that it is at all likely that they will receive an inheritance in the next 3 years (including from someone who is already dead) they should explore other options thoroughly before choosing bankruptcy. They should also understand that it will not be a simple matter of paying the debts later to annul the bankruptcy - they will need to also pay the Trustee's fees and expenses which can be substantial (potentially up to thousands or even tens of thousands of dollars) (see Chapter 8).
If the inheritance is significantly more than the amount owed, including the amounts payable in Trustee's fees and expenses and interest, the surplus will be returned to the client and the bankruptcy annulled.
If the client knows that they are named as a beneficiary in a person's will and that person is still alive, the client has the option of letting them know about the imminent bankruptcy. The person could then decide whether to change their will (for example, by way of a codicil to the effect that should a beneficiary be an undischarged bankrupt when the person dies, the client's inheritance will be paid to another named person or divided between any other beneficiaries). Again, it is entirely up to the client whether to make this disclosure.
Warning: Be careful not to be seen as giving legal advice on this issue. The person with the will should seek their own legal advice.
Sections E to J: Secured creditors, other assets, and potential claims
These sections contain questions about any real estate, financial assets, and other investments or assets the client may have an interest in. Any secured creditors not previously listed should be noted under other assets.
These sections also contain questions about any businesses carried on the by the client as well as legal action(s) they may be party to.
Question 44: Real estate
Usually, your client will have a reasonably accurate estimate of the value of their property. They should include their best estimate based on any information available to them (for example, an informal valuation provided by a real estate agent or website, the sale price of similar properties in the area). Subject to the following, any real estate will vest in the Trustee and is likely to be sold for the benefit of the bankrupt's creditors.
If the property was acquired with personal injury compensation paid to your client (or other protected money), clear reference should be made to this fact because the property may be protected. If substantially the whole of the money paid for the property was protected money then it cannot be sold. If a proportion of the purchase funds were made up of protected money, then the property can be taken and sold by the Trustee, but the bankrupt should be refunded an amount equivalent to the current value of the protected contribution, provided it can be adequately traced through appropriate documentation or other evidence (see Chapter 6 Part 2).
While there is no designated space for providing this information, your client can always upload or provide supporting documentation as an attachment to the form. The Trustee will most certainly require documentation to verify your client's assertion. If possible, copies of the requisite documents should be attached to the forms or a note to say that documentary evidence will be sent to the Trustee as soon as it is obtained.
Note: It is only property purchased wholly or substantially with personal injury compensation or other protected money paid to the bankrupt that is protected. Property owned or partially owned by the bankrupt, but purchased with compensation paid to another person, such as the bankrupt's spouse is not protected. This means that the bankrupt's share of such property would be available to the Trustee (see Chapter 6 Part 2).
Details as to whether the property is occupied or vacant and who resides in it are required to assist the Trustee in insuring and selling the property.
The name and address of the person collecting the rent includes a real estate agent managing the property. If the rental being collected is paid to the holder of a mortgage over the property, details to that effect should be noted on the form.
Normally the Trustee will inform the tenants of the property of the bankruptcy and will probably require them to pay their rent to the Trustee. The client should be warned about this.
The Trustee will register a caveat on the title, and will obtain either a valuation or market appraisal. The Trustee will contact any mortgagee(s) and caveators, and establish the validity of the interest. The Trustee will then determine the available equity.
Where the property is already listed for sale or auction with an agent, the Trustee will usually continue with that agent unless the Trustee has grave concerns about the agent's capacity to obtain a realistic price for the property. All fees and commission payable to the agent will be paid from the sale proceeds. Should the Trustee for some reason replace the agent, any debt owing to the replaced agent will become a debt provable in the bankruptcy.
Explain to the client that the Trustee is likely to sell the property if the client's equity is sufficient to produce a surplus after deducting the costs of the sale. The client should understand that even if the Trustee does not wish to sell the property now (usually because the client has very little equity) this could change in the future. The Trustee has many years in which to sell property (at least 6 years from discharge when the property has been promptly disclosed) and can choose to do so long after discharge by extending the re-vesting period in writing. However, with the family home, usually the Trustee will give the bankrupt first option to buy back their equity in the property when discharged. Should your client be considering the strategy of attempting to buy back the equitable interest in the property at discharge, it is advisable to state this at the time of going bankrupt. Your client should be warned that there are risks associated with this plan (see Chapter 6 Part 3).
If there is another person who has an interest in the same property (for example a current or former spouse or de facto spouse, or another family member), and that person is not going bankrupt, the Trustee will usually give the co-owner(s) the opportunity to buy out the equitable interest of the bankrupt person (see Chapter 6 Part 3). If the co-owner(s) are unable to do this, the property is likely to be sold and the equivalent of the non-bankrupt owner's share returned to them. You should ensure that your client understands that this will happen, although it is his or her decision whether they discuss this with the co-owner(s).
If the client has an interest in more than one property, then additional pages of the form can be obtained by contacting AFSA. If your client does have an interest in multiple properties you should discuss with your client why they have not been sold, or the client's share sold to a co-owner, for example, in an effort to repay the debts (of course if the client has been made bankrupt by a Creditor's Petition they may not have had an opportunity to do this and it is too late now). If the property is an investment, Capital Gains Tax may apply to the sale proceeds, in which case the Trustee will be liable to remit the tax.
Question 45: Investments
The Trustee will sell these assets to obtain moneys for the creditors. Interest in a timeshare vest in the Trustee.
Questions 46 and 47: Digital assets and accounts
The client must disclose any cryptocurrency they own or have an interest in. These will form part of the estate unless protected and will be sold by the Trustee. The Trustee may also undertake debtor profiling, such as assessing whether the debtor has a high debt to income ratio, to inform a decision to investigate for cryptocurrency activity, for example, reviewing bank statements for transactions to and from cryptocurrency exchanges.
The client must also disclose any accounts not previously listed such as cryptocurrency exchange accounts, betting accounts, and online payment accounts. Clients tend to not disclose these accounts, however the Trustee can identify them from bank statements.
Question 48: Money owed to the client
This section will assist the Trustee in deciding whether to take action to pursue any of the above amounts for the benefit of the bankrupt estate. Where the client considers that a debt is recoverable, they should include notes about the debt and the debtor, including current contact details, financial status and any supporting documentation to assist the Trustee to recover the debt. Note that collection can be difficult, particularly if they are business debts which are often disputed due to poor quality workmanship etc. This can be provided as an attachment. See also Chapter 6 Part 5 section titled Legal proceedings by your client for a discussion of the types of claims that may not vest in the Trustee. Child Support Arrears need not be included because they do not vest in the Trustee.
Note: Any Child Support paid to the client during the bankruptcy can be retained by the client and the payments are not included as income when the client is assessed for income contributions.
Question 49: Clients contribution to other assets
Again, this information is to assist the Trustee in locating any divisible property of the bankrupt. If the client has contributed towards the acquisition of property held by another person (usually a relative) the Trustee has a number of options available. If the client considers that the monies they provided were a 'gift' to the other person, in certain circumstances the Trustee may claim those monies from the other person on the basis that the gift was an undervalue transaction or transfer to defeat creditors. If it was not by way of a gift, the Trustee may either claim that the monies were loaned to the other person so the amount is now a debt payable to the Trustee or the Trustee may claim that client has a beneficial interest in the property by way of a resulting trust (see Chapter 6 Part 3).
Likewise, you should remind the client that they are required under the Act to make a full and proper disclosure of all their financial affairs, and if they make a disclosure in this section, they should consider informing the affected third party of the disclosure.
Question 50: Any other assets
This is where the client should list any assets and secured creditors that have not been previously listed.
Any unprotected asset (for example, cars, boats, antiques, jewellery, real estate etc) of the bankrupt will vest in the Trustee regardless of the fact that it is in the possession of another person at the time of the bankruptcy. The client should tell the third party that they have disclosed the asset to the Trustee and that the Trustee will be contacting them regarding the asset. Normally the Trustee will give the person the first option to acquire the asset from the Trustee.
Question 51: Sales, transfers or gifts (in the last 5 years)
This section is designed to assist the Trustee in the investigation of the client's affairs, particularly with a view to identifying transactions that may be void against the Trustee. Such transactions mainly relate to those where the client sold a property but did not receive the full market value for it. For example, the property had a market value of $500,000 and a mortgage debt of $400,000 but the purchaser only paid out the current mortgage debt and did not pay the client for the $100,000 equity. This is commonly known as an undervalue transaction. Transfers to defeat creditors are also void against the Trustee.
The Act empowers a Trustee in certain circumstances, to either claw back the property from the person who received it (such as your client's partner, ex-partner, relative or associate) or require that person to pay the Trustee the amount representing the difference between the actual market value of the property and the amount that the bankrupt received for it. In the case where the property is transferred back to the Trustee, the Trustee is required to refund the amount paid by that person, if anything. The Trustee can undo transactions going back a number of years (see Chapter 6 Part 3).
Clients should remember that there are penalties for false and misleading information including omissions. However, they should also be careful not to overvalue any assets, as this could result in unnecessary investigation. Advise your client to be realistic.
Question 52: Lump sum contributions to superannuation
The purpose of this question is to ascertain details of lump sum contributions made to the client's superannuation fund. The Trustee will investigate whether there have been any contributions, whether by the bankrupt or a third party, that are void against the Trustee and potentially recoverable. Superannuation contributions made by the client may be void against the Trustee if the amount would have otherwise been available to creditors and the main purpose in making the contributions were to defeat creditors, for example, if the client increased their contributions significantly shortly prior to bankruptcy. Similarly, contributions by a third party, such as an employer, made pursuant to a scheme between the client and the third party may be void and recoverable where it can be shown that the property would have formed part of the bankrupt estate, and the main purpose of the client was to defeat creditors.
Sections H - J: Businesses details
Warning for financial counsellors: Business bankruptcies can be quite tricky, and require a level of expertise, especially if the business is still operating. Always seek guidance from your supervisor and/or AFSA.
Where a self-employed client is petitioning for bankruptcy in relation to personal debts which are unrelated to the business, make sure they are aware of the limitations of bankruptcy (such as the ban on being a director of a company, the likely winding up of any partnership, the rules about trading in another name, and the obligation to disclose the bankruptcy in certain circumstances - see Chapter 6 Part 6). Where the client is essentially a contractor with no other assets than protected tools of trade, continuing self-employment while bankrupt may be a viable option. On the other hand, a business requiring expensive stock of equipment, owned and operated by the bankrupt, is unlikely to be able to continue because these assets would vest in the Trustee.
If the business has ceased operating and the sole cause of the client's bankruptcy is business debts incurred by a company, then it is important to establish that the client is personally liable for the debts. Where this is not clear your client should seek legal advice before proceeding with the bankruptcy. Where the client has received legal advice to the effect that they are personally liable, or that the costs and risks of disputing liability are so great as to make it impractical, then keep a copy of the advice on the file and/or make a detailed file note.
Question 53: Sole trader/partnership
See Chapter 6 Part 6 for general information on Small Business and bankruptcy.
The question about whether the client has operated a business should be answered as accurately as possible or your client could risk prosecution for providing false or misleading information. Closed and failed businesses must be included if they were operational at any time in the previous 5 years.
Your client may have very little by way of records and/or recollection of their business, especially if it closed, say, 4 years ago. They should disclose as much as they can recall; however, you should give them some prompts to help them recall by asking questions about the nature of the business etc.
Where there are reasons why the client cannot obtain the information (domestic violence, for example), a note of this should be attached.
The information in this section and below is used by the Trustee when investigating the bankrupt's past financial dealings, and for determining if a business can continue to trade. The information is also gathered for statistical purposes and used by various bodies such the Australian Bureau of Statistics and industry groups.
You should endeavour to obtain all available business documents, accounts, ABN, information on winding up etc from your client before proceeding with these questions.
Question 53: Recently ceased business
This information is also used by the Trustee for investigation and statistical purposes.
Question 53: Lease
The Trustee requires these details so that the Trustee can contact the landlord urgently to ascertain details of the occupancy and whether the Trustee needs to disclaim the lease to avoid becoming personally liable for the ongoing rent.
Question 53: Current assets
This information assists the Trustee in locating and selling any divisible property to obtain moneys for the creditors. Also, if the assets are stored in rented premises, the Trustee will take steps to have the assets removed so that the landlord can regain occupation of their premises.
Remember: Tools of trade are protected in bankruptcy (up to the prescribed value) but Plant and Equipment are not. Advise your client to get legal advice or talk to AFSA if this is a grey area, keeping in mind that AFSA cannot give legal advice.
These questions are asked to assist the Trustee to ascertain whether there are any asset related issues requiring attention, such as contacting the creditor who appears to have a charge over the assets.
Question 53: Recently disposed of assets
This information is used by the Trustee when looking for undervalue transactions and/or transfers to defeat creditors (see Chapter 6 Part 3) and determining the reasons why the client became insolvent.
Question 53: Partnership
Where a partnership business is still operating and the other partner is not going bankrupt, then the partnership will usually come to an end (that is it will be dissolved) when your client becomes bankrupt unless there are more than two partners. The partnership deed will determine what will happen in the event of one of the partners becoming bankrupt and dissolution is less certain for partnerships of more than two people. In a two-person partnership, the other partner, who is usually referred to as the 'solvent partner', will be responsible for winding up the partnership and accounting to the Trustee of your client's bankrupt estate. Depending on the nature and financial state of the business the solvent partner can do an 'actual' winding up where the partnership assets are sold, and the liabilities paid, and the client's share of any surplus remaining is paid to the Trustee. Should the solvent partner (or partners) wish to carry on the business, a notional winding up can be done whereby the partnership assets are valued and the liabilities determined, and the solvent partner (or partners) pay the Trustee for the bankrupt's share of the notional surplus (see also Chapter 6 Part 6).
The partnership agreement is an important document as it will detail the proportions in which the partners hold an interest in the partnership (that is their respective shares) and should detail how the surplus in a winding up is to be distributed.
Where the other partner is also going bankrupt it is preferable for them not to go bankrupt together but on separate Debtor's Petitions. Usually, one partner will have a better understanding of how the partnership was structured and operated, and usually this partner will hold the records.
Question 53: Current employees
This question is used to assist the Trustee to investigate the affairs of the bankrupt.
Question 53: Person responsible for financial statements and tax returns
The financial counsellor may need to prompt the client about the whereabouts of the business records.
Failure to keep proper books of account and costing records in the five years prior to the bankruptcy, or failing to preserve such records, is an offence under s 270, potentially punishable by imprisonment. There is a defence in both cases that the failure to keep or preserve the books was 'honest and excusable' (s 270 (2)).
AFSA would only take prosecution action in this regard where there was a very substantial amount owing to creditors of the business and/or it appeared that it had a very high turnover, but no records were kept (possibly to avoid paying tax).
Question 54: Companies
Where your client is currently a director of a company, you should inform them that they should resign as a director when they become bankrupt because it is an offence under the Corporations Act to be a director whilst being an undischarged bankrupt. Once they are discharged from bankruptcy, they can be a director again (see Chapter 6 Part 5 for more information and the forms that need to be lodged with ASIC).
Whilst the same applies to a debtor who enters into a PIA under Part X of the Act, it does not apply to a debtor who enters into a Debt Agreement under Part IX. Where your client wants to continue in a director's role and otherwise meets the criteria for a Debt Agreement, they might want to consider a Debt Agreement as an alternative - see Chapter 5.
This information also assists the Trustee to determine whether your client has any proprietary interest in a company, which has a realisable value and can be sold by the Trustee. It will also assist with the financial investigation to determine whether there have been any undervalue transactions or transfers to defeat creditors.
Question 54: Companies
This information assists the Trustee to contact the administrator/receiver/liquidator to ascertain details of the administration and whether there is any likelihood of any distributions or other money owing to the bankrupt that would be payable to the bankrupt estate.
If there is any question mark over whether your client may have engaged in insolvent trading (see Chapter 6 Part 6) the company debts might also need to be listed in the statement of affairs. The client can provide a supplementary attachment listing these as company debts with a note to the following effect: 'These are debts of a company of which I was a director (or sole director). I do not believe that I am personally liable for these debts but the company is currently in administration/liquidation (whichever applies).'
If there are debts of the company for which your client is personally responsible as a result of a personal guarantee these should be included in the appropriate place in the statement of affairs.
Question 54: Trustee company
This question is to assist the Trustee to investigate the affairs of the bankrupt.
Question 54: Unpaid debts
This information is again used to assist the Trustee to determine whether there is any likelihood of distributions or other money payable to the bankrupt estate.
Question 54: Person responsible for financial statements and tax returns
This information is used by the Trustee to contact the person and obtain the records if the person is not willing to give them to your client. This is likely to be the case if the person has not been paid and is a creditor in the bankruptcy. The Act empowers Trustees to obtain the records from these persons.
Question 55: Trusts
This is a very tricky area. Financial Counsellors are encouraged to proceed with great care. Clients should be told to seek legal advice in relation to any relevant trust. Brief information about trusts and the circumstances in which apparent trust property may be accessible by the Trustee is included in Chapter 5 Part 3.
Where a client has a trust the financial counsellor should make it clear that they do not give advice on trusts and that if the client wishes to proceed with the bankruptcy without seeking advice, or in contravention of their legal advice, that they will have to fill in that part of the form themselves without guidance from the financial counsellor.
The financial counsellor should make detailed notes of any advice obtained.
Where the client has obtained legal advice on how to complete the Trust section and, most importantly, whether the trust funds are likely to be subject to a claim by the Trustee, the financial counsellor should obtain a copy of that advice.
The Trustee will request the Trust Deed(s) and obtain all financial records. The Trustee will investigate whether the bankrupt was solvent when the trust was established and will investigate details such as income splitting arrangements and property held.
Question 55: Trust liabilities, assets and past distributions
The Trustee will also review this information with a view to uncovering potential undervalue transactions, transfers to defeat creditors, potential income and other matters of relevance to the administration of the bankrupt estate.
Question 56: Legal actions
Your client is required to disclose these details to enable the Trustee to decide whether to continue the action (the bankrupt's contractual rights, for example, vest in the Trustee). Generally, a bankrupt cannot continue civil proceedings in their own right (with the exception of some claims for personal injury or wrong). Whilst claims for personal injury to the bankrupt or a member of their family are protected and can be continued by the bankrupt, they also need to be disclosed here (see also Court Proceedings in Chapter 6 Part 5).
Criminal charges against the bankrupt will continue regardless of the bankruptcy, but it may be useful for the Trustee to have notice of any impending fines or unavailability of the bankrupt due to incarceration (in case it is misunderstood as a failure to cooperate).
If your client is subject to a Creditor's Petition, details of the creditor and their solicitor should be shown so that they can be contacted and advised of the Debtor's Petition.
Question 57: Proceeds of crime order
It would be very rare that your client would be subject to such an order as they are usually made against people who have valuable assets (for example, houses, boats, planes, large amounts of cash etc). If such an order has been made, the property subject to the order is not available to the Trustee.
Question 58 and 59: Additional information and submission
There may be additional information that your client may choose to provide with the application which could potentially save them from responding to letters/phone calls from the Trustee seeking further details and/or clarification of issues. For example, if the client's home has been acquired with the proceeds of a personal injury compensation claim (see Chapter 6 Part 2), details of the payment and contact details of the solicitor who acted on the claim and purchase of the house could be included. If your client is using the paper form, this information should be included as separate marked attachment. Attaching copies of supporting documents in that regard is also recommended (do not attach originals).
If your client has a large number of unsecured debts and needs an additional page(s) to disclose all their unsecured creditors, these are available on the AFSA website. It is good practice for you to keep copies of additional unsecured creditors pages along with the rest of the paperwork.
Section L: Acknowledgment and Proof of identity
Stress to your client that this is a legal document and there are penalties under the Bankruptcy Act for providing false or misleading information. The debtor must sign and date the forms no more than 28 days prior to receipt by the Official Receiver. Forms dated earlier than this will be rejected. Accordingly, the debtor should not sign until all the required information has been located and the forms are complete and ready for lodgement.
Make sure the form is signed and dated in the correct format.
As your client is signing to say that they have received and read the prescribed information, it is recommended that you talk through the prescribed information with your client again, even if you have already discussed these things at a previous interview. Complaints about bankruptcy often relate to misunderstandings about the potential consequences.
Ordinarily, the client lodging online is required to provide proof of identity at the time of registration. Clients who lodge using the paper forms are required to have appropriate identification sighted by an authorised witness, which includes a financial counsellor. The instructions contain a list of acceptable forms of identification. You should sight these documents and confirm that the details have been correctly transcribed. The financial counsellor should provide their National Registration Number as their qualification.
Section M: Declaration of person assisting with completion of forms
If you are using an interpreter, you need to ensure that they are qualified for the role and that they understand about confidentiality. They will have to be prepared to sign the documents including the declaration that they have read the prescribed information to the client - if they are not you will need to arrange an alternative interpreter.
Using a scribe
Some services have a policy that financial counsellors never fill in the forms. If the client does not have the capacity to complete the forms, then a scribe is used, either an associate of the client or another staff member at the agency. In this way the delineation is clear - the financial counsellor is providing advice and assistance, and the client is taking responsibility for the accuracy and completeness of the information (to the best of their knowledge) and the decision to go bankrupt.